The Medical Records Associate maintains medical record integrity through filing, scanning, assembling and

retrieving confidential patient records for all purposes and assists in all other areas of medical records as assigned.

Embodies the Memorial Health Values of Safety, Integrity, Quality, and Stewardship that support our mission and

vision.

Education:

· High school graduate or GED equivalent preferred.

Licensure/Certification/Registry:

·

Experience:

· Medical records experience or coursework strongly preferred.

Other Knowledge/Skills/Abilities:

· Basic skills in using a computer, phone, fax machine.

1.Answers department phone and addresses requests.

2. Maintains the medical record electronically, including the conversion of paper to electronic.

3. Able to refer to and find patient records within the older file system as appropriate.

4. Maintains the file system/rooms in a manner that assures prompt retrieval of patient information when needed.

5. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values:

· SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others.

· COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude.

· QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results.

· EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays.

6. Prepares and provides medical records as needed to internal and external requestors, monitoring movement in appropriate system.

7. Scans reports into patient accounts under appropriate headings.

8. Verifies scanned images are legible, clear and titled correctly.

9. Analyzes records for documentation deficiencies, keeping current with the documentation requirements and addressing physician questions or comments with a note and/or copies of the requirements.

10. Forwards incomplete records in accordance with established guidelines to assure prompt completion by appropriate persons.

11. Complies with policies and procedures related to medico-legal matters including confidentiality, amendment of medical records, release of information, etc.

12. Enters information into the Patient Disclosure Log.

13. Boxes and logs charts for storage (i.e. monitor strips, etc.).

14. Performs other related work as required or requested.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

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